Weekly Planning Tools

Weekly planning is a past-time for me. I love sitting down at the beginning of my week and just evaluating what my future entails and how I can make the week fulfill my goals the best ways possible. My usual routine involves looking at three necessary apps: Google Calendar for specific time and dates, Notion for general task and goal planning, and Todoist for specific tasks and subtasks.

Google Calendar is the greatest free webapp every invented next to gmail. Google Calendar is terrific at scheduling and displaying events, along with their locations and people you’ve personally invited. I personally break my calendar down into four main sub calendars:

  • “Events” for things like concerts or birthday parties.

  • “Meetings” for personal meetings that fulfill my goals in some way or another, like a podcasters meetup or an interview for a project.

  • “Appointments” for things that I have to do but are more routine or maintenance like car repairs or the dentist.

  • “Flights & Travel” for everything regarding trip plans

I also have a few small calendars for bill due dates, and miscellaneous reoccurring events like my weekly goal of only listening to new bands I’ve never heard of every Friday, dubbed “New Music Friday 🎧.”

Next up we have Notion, Notion is my new favorite note taking app since Evernote. Notion is by far the most flexible note taking platform I’ve ever used. I plan on writing a full post in the future on its many benefits compared to other note apps like OneNote, Google Keep, and Evernote. As for today, I’ll stick with how I use it in my weekly planning. Notion is used for listing out all the goals and tasks I want to complete that week, depending on what’s happening on my Google Calendar determines which of those I choose to work on. I make a short list every Sunday of everything I want to see done, from financial planning to more aspirational goals like writing every day. I check in on my goal list every morning and see if I can fit any of them within my day, and check off completed ones.

Finally there’s Todoist. Oh Todoist, do I love you. Todoist is the most effective task manager I have gotten my hands on. It natural language input system, and Google Calendar integration makes it a very flexible and human centric task manger. In my weekly planning routine Todoist is used to layout all the specific parts of my week, from iterative tasks I need to do to tasks and subtasks within projects at home and work. Todoist has been amazing at keeping my life organized. I love the app so much I even wrote an entire blog post on it here, check it out if you want to learn more about its functionality.

Without these three tools it would be impossible to fulfill all the tasks I need to do in the week, and complete my goals. Between Google Calendar, Notion, and Todoist my life is so much easier to manage. What apps or methods do you use to plan out your week?


Day 9

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